Reviewing and Analyzing The Work Tasks

we are working together

My family is adapted to our new “mom works part-time” life, it’s time to start reviewing and analyzing my weekly work tasks. Before checking how I did it, let’s talk a little bit how my family has gone during past weeks.

I have wonderful news! My toddler has started to eat and sleep a nap in a daycare, what a relief. It really helps me to plan my work and family related daily routines . As I originally thought, I am now able to keep day off on Mondays with my toddler, which slows down a bit our hectic week. My older son and daughter are in preschool and school during then, but I have to ensure, they will also get special time with me.

What comes to my business, the coding courses are ongoing and I have enjoyed teaching. As my habits belong, it takes time to prepare to the courses, but I think it will get easier as time passes. And I’m not so nervous at teaching as much as I was in the beginning. Progress!

Create a list of your weekly work tasks

In order to figure out my workload, I listed my assignments I work on a weekly basis. The goal of the listing is to go through on my weekly tasks and analyze how I spend my work time. My working week includes the following tasks.

work task list

Wow, I have to take a breath! I didn’t realize, how much work I have to do in 22 hours plus evenings during the week. There are a lot of things I didn’t do weekly basis. But some of them are, what I would like to do, like writing new blog posts to my blogs.

Analyze your weekly tasks

For further analysis, I created a table of my weekly tasks and made an estimate, how much time I spent for each task. Even if some of the tasks are done once on a month or two months, I tried calculate the time usage in a one week. E.g. if I use an one hour once a month, the calculation is: 1 hour divided with 4 weeks and the result is 15 minutes in a week.

weekly work task hours billing

After hours were clear, I started to add billing information. For the tasks that don’t generate billing for now, I used zero billing. I do an accounting of our company and we don’t have to buy that service in outside.  The value of that tasks is counted as an income for my work.

In this part, my table started to look interesting! By defining hourly invoicing gave me more detailed information of my current situation. My estimated working hours a week are 40 and by dividing it for ‘Billing a week’, I get the knowledge what I earn in an hour.

working times by day

I created the third table, because I want to see, how my working hours are divided for the days and the evenings. Working 40 hours a week sounds much, thus my youngest child is in a day care only 22 hours a week and I have been a little bit tired during past weeks. The results reveal that I do half of my work at evenings and I should maybe re-organize my tasks. Thursday is quite a heavy day, when I am traveling to another city because of coding courses. The traveling time is included to my calculations and the situation is much better in the next semester: I will keep all the coding courses in my home town and it reduces my evening hours.

Conclusions and goals setting

Obviously I have a lot to improve but for now I know the current state of my company. My target for this year is to increase total billing per hour at least from 9 to 15. What can I do to achieve the target:

  • keep the weekly coding courses only in home town → reduces working hours, increases invoicing
  • get income from the blog → increases invoicing
  • get part-time coding projects → increases invoicing

I think, I can do that! The reason why I don’t set high goals for the invoicing for this year, is that I want to be with my kids during day time. We keep Monday’s off and Tuesday is also quite slow motion day. I’ll hope my analysis will help the other fresh entrepreneurs to review their work tasks and setting goals for the future.

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